Administrative Clerk - Front Desk & Office Support

Join Hotayi Electronic as an Administrative Clerk in the vibrant heart of Badung, Bali! This is your opportunity to play a pivotal role in ensuring smooth office operations while contributing to a dynamic and fast-paced work environment. As the front desk and office support specialist, you'll be the first point of contact for visitors and clients, setting the tone for our professional image. You'll handle a variety of administrative tasks, from scheduling and coordinating meetings to managing office supplies and maintaining our digital records. With Hotayi Electronic's commitment to innovation and customer satisfaction, you'll have the chance to grow your skills and make a meaningful impact in a supportive and collaborative team.

In this role, you'll be working closely with our sales, marketing, and technical teams to ensure seamless communication and coordination across departments. You'll use tools like Microsoft Office Suite, Google Workspace, and Trello to streamline processes and enhance productivity. This is an ideal opportunity for someone looking to build a career in a growing electronic components company with a strong focus on quality and service.

📋 Tanggung Jawab Pekerjaan

• Provide exceptional front desk service to visitors and clients, greeting them warmly and directing them to the appropriate personnel
• Manage office supplies, ensuring we always have what we need to run smoothly
• Coordinate and schedule meetings, both internally and with external parties, using tools like Microsoft Outlook and Google Calendar
• Maintain and organize office records, including contracts, invoices, and other important documents, using file management systems like Google Drive and Dropbox
• Assist with the preparation and distribution of meeting agendas, minutes, and follow-up materials
• Handle incoming and outgoing calls, emails, and messages, ensuring timely and accurate responses
• Support the office manager with various administrative tasks as needed
• Assist with the organization and execution of office events and gatherings

🎓 Kualifikasi & Syarat

• Minimum of 2 years of experience in an administrative or office support role, preferably in a fast-paced environment
• Proficient in using Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace (Docs, Sheets, Calendar, Drive)
• Experience with project management tools like Trello or Asana is a plus
• Strong organizational skills with the ability to manage multiple tasks and prioritize effectively
• Excellent communication and interpersonal skills, with the ability to work well with both internal and external stakeholders
• Attention to detail and a commitment to maintaining a high level of professionalism
• Fluency in both English and Bahasa Indonesia is required
• Ability to work well in a team and contribute to a positive, collaborative work environment

🛠️ Keahlian

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